Routines | Student | Batch Import Photographs | By Admission Numbers

Import From : - select directory or cd drive where the photos are located

select SEARCH FILES - This will display the photos in the directory you just entered

Licence File: - select the location of the licence file required to import photos

The photos should now be displayed as follows:

File = Admission Number

Name = Student's Name

Gender = Students Gender

DOB = Students date of birth

Now select IMPORT to attach the photos to the student records

Routines | Student | Batch Import Photographs | By Registration Group

Click the Select Files button (in the Photographs panel) then

navigate to the location of the stored photos.

Highlight the required file(s) then click the Open button to return to

the Photographs panel, where the selected file(s) are displayed.

Highlighting an individual file name displays the associated photo in

the adjacent panel.

Select the required search criteria (in the Students panel) to locate

the pupil/students to whom you wish to attach the photos.

Click the Search button to display a list of pupil/students who match

the specified criteria.

Select or deselect the check boxes (in both the Photographs and

Students panels), ensuring that only the files and names that you

wish to match are selected.

IMPORTANT NOTES: The number of selected check boxes in the

Photographs and Students panels must be the same. The Attach

All button becomes active only if the number of files and names

listed in the two panels is the same.

Click the Attach or Attach All button to temporarily associate the

selected photos with the selected pupil/students.

NOTE: The association between the photo and the pupil/student is

based on the order in which the selected photos and pupil/students

are listed. Since the order cannot be changed, a mismatch may occur.

If a mismatch is found, it can be detached later in the process.

Drag the bottom panel into view.

Click the Select License File button to display the Select a Licence

file dialog. Navigate to, then highlight the licence file, then click the

Open button to return to the Batch Photo Import area.

 It is essential that each record is checked to ensure that the Preview

and Existing photos are associated with the correct pupil/student. If

a mismatch is found, highlight the record in question, then click the

Detach button. Individual photos can be attached using a similar

process, after the batch import is complete.

Click the Import button to attach the photos to the pupil/student

records. When the cursor is positioned over the double-line, it

changes to a symbol enabling the bottom panel to be dragged

upwards into view.

The Detach, Detach All and Import buttons become active after the Attach

or Attach All button is clicked.