Service Agreements

The School Workforce Census collects information for anyone working in school and providing 'regular service'. Regular service is taken to be continuous employment for any period of 28 days or more since 1st September 2022. Whilst it is normal for all such staff to be paid through payroll, occasionally schools will use agency staff on a long term basis and these staff need to be entered to SIMS with a Service Agreement in order to be included within the return.

You should record these Service Agreements as follows:

  1. Ensure that the member of staff is entered to SIMS and the Eligible for SWR box is ticked. You will need to enter the same level as data as for other staff included within your partial return.

  2. Search for and highlight the required person then click the Open button to display the Employee Details page.

  3. Select the Employment Details tab then navigate to the Service Agreement table.

  4. Click the New button or highlight an existing service agreement record then click the Open button to display the Add (or Edit) Service Agreement dialog and ensure that the following data items are entered correctly:

Service Start Date and Service End Date

SWC Post - Select from the list of posts accepted by the DfE

Service Type - Indicate with what type of body you have a service agreement (this is required for teaching staff)

FTE - Enter the Full Time Equivalence of the agreement (1.00, 0.5 et c.)

Weeks / Year - The number of weeks worked per year as stated in the Service Agreement

Agreement Hours / Week - The number of hours worked per week as stated in the Service Agreement (not required for agency teaching staff for whom you would enter a Daily Rate)

SWC Base Pay (annual salary equivalent) - for staff not on a daily rate, you should enter the pre-tax annual salary of the staff member; this is not required where you enter a Daily Rate

Daily Rate - If the person is on a daily rate of pay, select the Daily Rate check box

SWC Additional Payment Amount - Not applicable where staff are paid a daily rate

Latest Pay Review Date - Applicable for all teachers with contracts or Service Agreements

Role - Enter an appropriate role and start date for the member of staff

Finally ensure that Service Agreements is ticked in Tools > Statutory Return Tools > School Workforce Census Settings to include the information in your partial return.